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Activity Active time, applications and categories, without screenshots. Timesheets Work logs, observed time, approvals and payroll files. Projects Work items, boards, sprints and time in one place. Attendance First and last activity, presence and shifts. Desktop Companion An optional Windows companion for the employee AI assistant. Preview.

Activity, time and projects in one product, priced per seat.

Product overview

Timesheets people can stand behind.

People log time against projects and work items with the active time the agent observed beside it. Managers approve, periods lock and approved time leaves as a payroll file.

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My timesheet · Asha

Week 41 · 5 to 11 October

Draft Submit week

1 suggestion from Tue 6 October Only you can see it

Sample timesheet for week 41: minutes logged per project and day, observed active time and coverage
Project Mon 5 Tue 6 Today 7 Thu 8 Fri 9 Total
WEB Website revamp Billable 5 hours 10 minutes 4 hours 30 minutes 5 hours 30 minutes none none 15 hours 10 minutes
APP Mobile app Billable 1 hour 45 minutes 2 hours none none none 3 hours 45 minutes
INT Internal Non-billable 45 minutes 35 minutes 1 hour 15 minutes none none 2 hours 35 minutes
Logged 7 hours 40 minutes 7 hours 5 minutes 6 hours 45 minutes none none 21 hours 30 minutes
Observed active 8 hours 15 minutes 7 hours 40 minutes 7 hours 20 minutes none none 23 hours 15 minutes
Coverage 93% 92% 92% none none
18 hours 55 minutes billable this week Coverage = logged ÷ observed. A help, not a target.
Illustration with sample data. One person’s timesheet week: time logged per project and day, the active time observed beside it, coverage and a suggestion from the day before.

How it works

Log, approve, export. Three steps a week.

  1. Step 01

    Log the day

    People log time against a project or a work item, or run a timer. The active time the agent observed sits beside it, so a forgotten afternoon shows.

  2. Step 02

    Submit and approve

    The person submits the period. A manager approves it, or rejects it with a reason and it comes back as a draft to correct.

  3. Step 03

    Lock and export

    Approved periods are locked. An org admin exports locked time as a CSV or Excel file for payroll.

A day, explained

Four figures for every day.

Each timesheet day is built from the person’s work logs and the active time the agent observed on their devices. Here is Asha’s Wednesday from the week above.

Logged
6h 45m
The sum of the person’s work logs for the day.
Billable
5h 30m
The billable part, inherited from each project.
Observed active
7h 20m
Active time the agent recorded on the person’s devices that day.
Coverage
92%
Logged divided by observed. A help for the person filling in the day.

Coverage is not a target.

ClearHours has no coverage threshold and sends no alert about it. Meetings, reading and time away from the keyboard are work too, and people log them like anything else.

Time suggestions Pro plan

Suggestions only the employee sees.

Each night, ClearHours matches the day’s activity against rules your project leads write, and suggests entries to the person it is about. Nothing is logged until they accept.

Rules your leads write
Match an application or site, a title pattern or a work-item key in a window title, and map it to a project or a work item.
Short matches dropped
Anything under 10 minutes is never suggested.
Private to the person
Managers, project leads and admins cannot see who received, accepted or dismissed what.
Nothing automatic
The person accepts, edits or dismisses. Unanswered suggestions expire after 14 days.

Suggestions

From your activity on Tue 6 October

Only you can see these

WEB-151 Mobile menu fix

Website revamp · Billable

25 minutes

Rule
Work-item key in a window title
Application
Code.exe
Matched
WEB-151
Accept Edit minutes Dismiss
  • Nothing is logged until you accept.
  • No window title is shown or stored with a suggestion.
  • Unanswered suggestions expire after 14 days.
Illustration with sample data. A suggestion from the previous day’s activity, as the employee sees it: the rule, the application and the matched key, never a window title.

Periods and approvals

Submit, approve, lock. Every step recorded.

Days roll up into periods. A period moves from draft to payroll file in five steps, and each change records who made it and when.

  1. Draft

    The person logs time and can still change any line.

  2. Submitted

    Lines are fixed. The managers of the person’s teams see the period.

  3. Approved

    A manager approves it, or rejects it with a reason and it returns as a draft.

  4. Locked

    No line can change. Unlocking needs an org admin and a reason, and is audited.

  5. Payroll file

    Locked time leaves as a CSV or Excel file for your payroll system.

Approvals

Week 39 · 21 to 27 September

Platform team

  1. Draft 0
  2. Submitted 2
  3. Approved 2
  4. Locked 1
Sample approvals for week 39
Selected Person Logged Status
Asha 40 hours 15 minutes Submitted
Dev 41 hours Submitted
Meera 38 hours 30 minutes Approved
Kabir 39 hours 45 minutes Approved
Sana 37 hours 50 minutes Locked
Team total 197 hours 20 minutes
2 selected Approve Reject with reason
Payroll export Locked periods only · Generic layout · CSV Prepare file

Opening a person’s timesheet is written to the audit log.

Illustration with sample data. A manager’s approvals for one week and a payroll export of locked periods.
In bulk or one by one
Approve or reject several periods in one action. A rejection always carries a reason.
Reopen before the lock
An approved period can be reopened if something was missed, as long as it is not locked.
Unlock with a reason
Corrections after payroll need an org admin, a reason and an entry in the audit log.
Every look is logged
Opening another person’s timesheet is written to the audit log, and the page says so.

Shifts

Shifts that are shown, never scored.

Give a person or a team a schedule. ClearHours shows late and early minutes to the person and their manager, and nothing scores them.

Attendance and shifts in detail
Schedules
Working windows for each weekday, split shifts and grace minutes, with a default for everyone else.
Adherence
Late and early minutes from clock-in and clock-out, or from first and last activity when a person does not clock.
No score
No adherence percentage per person, no threshold and no notification to anyone.

Payroll files

A payroll file, not a payroll engine.

Export approved time as CSV or Excel, in a generic layout or in layouts for Keka, greytHR, Zoho, Darwinbox, Tally and QuickBooks. ClearHours computes no pay.

Locked periods by default
So a file cannot change after you send it. You can include approved, unlocked time on purpose.
Time, not money
People, dates, minutes, billable flags, project and client codes. Columns can be renamed, reordered or dropped per export.

Check the layout before your first payroll run.

Each vendor layout is a documented default. Check it against your payroll system’s current import template, and import a small file into a test environment first.

New payroll export

1 to 30 September · All teams

Format: CSV (selected) Excel

Layout

  • Generic (selected)
  • Keka
  • greytHR
  • Zoho
  • Darwinbox
  • Tally
  • QuickBooks

Vendor layouts are documented defaults. Check each against your payroll system’s current import template.

Locked periods only (checked) Default

Columns in the file

  • Person
  • Date
  • Minutes
  • Billable
  • Project code
  • Client code

Rename, reorder, add or drop columns for each export. No pay is calculated.

Prepare file Each download is written to the audit log.

Illustration with sample data. Preparing a payroll export of locked periods in the generic layout.

What it is not

Clear about what it will not do.

Timesheets stay the person’s own record of their work. The product helps them fill it in and does not fill it in for them.

  • No automatic logging

    Nothing is logged for anyone until they log it or accept a suggestion.

  • No coverage target

    Coverage is a help for the person. There is no threshold and no alert.

  • No pay calculation

    The payroll file carries time. Your payroll system works out pay.

Privacy note

Managers see the timesheets of people in their teams, and every look is written to the audit log. Suggestions stay with the person they are about. Before you switch timesheets or schedules on, add them to your employee notice.
Read the security overview

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